Privacy Policy

Date: 24/May/2018
Version number: V.1.0

For the purpose of the Data Protection Act 1998 (the Act) and the General Data Protection Regulation 2018 (GDPR):

MindCapture is committed to protecting and respecting the candidate’s privacy. This Privacy Policy sets out the basis on which any personal and non-personal data, that we collect from the candidate on the website www.mindcapture.come, or that the candidate provides to us, will be processed by us. Please read the following carefully to understand our views and practices regarding the personal data of candidates and how we will treat it. If you have any questions, please feel free to contact us at This email address is being protected from spambots. You need JavaScript enabled to view it..

1. Introduction

We are convinced that the confidentiality and security of our candidates’ information is important. We will use appropriate security precautions to keep your information confidential.

2. Types of information

2.1. Non-personal

Candidates and other guests can visit MindCapture’s website without giving away their personal information. MindCapture uses Matomo.org for the stats of cookies. Like most website operators, Matomo.org collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. Matomo.org’s purpose in collecting non-personally identifying information is to better understand how MindCapture’s visitors use its website. From time to time, Matomo.org may release non-personally-identifying information by publishing a report on trends in the usage of its website. Matomo.org may collect statistics about the behavior of visitors to its websites.

This non-personally-identifying information is called a cookie which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. Our website uses cookies to help MindCapture.com identify and track visitors, their usage of the website, and their website access preferences. MindCapture.com’s visitors who do not wish to have cookies placed on their computers should disagree with the plug-in when entering the website of MindCapture with the drawback that certain features of MindCapture’s website may not function properly without the aid of cookies.

There are two types of cookies on the website of MindCapture: persistent and session cookies. Persistent cookies are the cookies that are preserved through browser shutdowns. This means, even if you close this page today and ever return there in the future, the website will know you're a returning visitor. This may be used for "remember me" features, as well as persistent user tracking. This website sets 1 persistent cookies with average life-time of 392 days and longest 392 days. Session cookies are cleared when you close your browser. They are mostly considered harmless because they cannot be used for long-term user tracking. This site sets 2 session cookies.

2.2. Personal

When visiting our website, potential candidates may submit their cv and/or their motivation letter. This info comes to us through the mail address This email address is being protected from spambots. You need JavaScript enabled to view it.. When receiving this, MindCapture will ask you to fill in our “agreement GDPR candidates”. Only when completing this, MindCapture will store and process your data. We will not rent or sell potentially personally-identifying and personally-identifying information to anyone. 

3. Usage of information

If candidates contact us via email, phone or any type of social media, we may keep a record of that correspondence. When we store data beyond what is publicly available, we will inform the candidate that we will record this data and for which purpose. We do this again by sending the document and receiving the signed document “agreement GDPR candidates”.

3.1. Well-defined purpose

Personal information of candidates will exclusively be used to a well-defined purpose: looking for adequate new steps in relation to the career planning of the candidate.

3.2. Minimum data processing

According to the principle of minimum data processing, personal data must be adequate, relevant and limited to what is necessary for the purpose for which the data are processed.

4. Storage of information

The data that we collect from candidates are collected and stored on a cloud-based platform whose privacy policy is in line with the terms of GDPR. This platform is a secured server.

5. Duration of storage of information

Candidates information will be stored for 10 years and deleted after this term.

6. Disclosure of information

6.1. Within the company

We may disclose personal information to each employee and each contracted freelancer of MindCapture.

6.2. A third party

We may disclosure personal information to a third party, upon agreement of the candidate and for well-defined purposes agreed upon by the candidate by signing the document “agreement GDPR candidates”.

7. The candidate’s rights

The GDPR gives the candidate the following rights:

7.1. Right to basic information

The information covered in this Privacy Policy is created with the goal to satisfy the candidate’s right to basic information.

7.2. Right to restrict processing

The candidate has the right to ask us not to process their personal data for marketing purposes. We will inform the candidate (usually before collecting your data) if we intend to use the data for such purposes or if we intend to disclose the information to any third party for such purposes. Candidates can exercise their right to prevent such processing by contacting us at This email address is being protected from spambots. You need JavaScript enabled to view it..

Our website may from time to time contain links to and from the websites of third parties, our partner networks, advertisers and affiliates. If candidates follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or consequences related to the use of these sites (including but not limited to malware and viruses). Please check these policies before submission of any personal data to these websites.

7.3. Right to access your information

The candidate has the right to access information held about herself/himself. The candidate’s right of access can be exercised by contacting us under the information provided below.

7.4. Right of rectification

If a candidate detects errors or inconsistencies in the data we hold about him or her, he/she has the right to rectify this information. In some cases, we require the candidate to correct erroneous information for the purposes of providing the candidate with services related to their interactions with MindCapture and our website.

7.5. Right to erasure (also known as the right to be forgotten)

The candidate may ask us to delete personal data if the continued processing of those data is not justified.

7.6. Right to not be evaluated on the basis of automated processing (also known as profiling)

The candidate has the right not to be subject to profiling.

8. Changes to our privacy policy

Any changes we make to our privacy policy in the future will be posted on this page and, when appropriate, notified to you by email.

9. Contact

MindCapture bvba
Hoogbavegemstraat 37
B-9520 Bavegem
Belgium
This email address is being protected from spambots. You need JavaScript enabled to view it.
www.mindcapture.com

 

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